Policy

Registration: Locks in your player to a roster spot at USA Scout. This fee is non-refundable as we commit the spot to you and freeze efforts to continue to fill that position/roster spot. 

Season Dues: These dues are broken into 3 payments and cover all program activities including practices, tournaments, coaches, facilities, and winter training.

Uniform Fee: These dues will be paid on uniform sizing day. Once the uniform order is placed these dues are non-refundable. If a player decides to leave the program during the year all remaining uniform items will be forfeited.

USA Scout shall not be obligated to approve any request for a player registration fee reimbursement based upon any other reimbursement decisions made for the benefit of the same or different players. USA Scout shall have sole and final authority to make all decisions regarding the approval or denial of any player fee reimbursement request. USA Scout maintains authority and discretion to make decisions on circumstances not expressly covered in or by this policy.

Refunds will only be issued if a player suffers a season ending injury.

The length of each season is divided into four (4) quarters for the purposes of calculating the potential amount of each player registration fee reimbursement.   

Reimbursements shall be calculated as follows:

• If a season ending injury occurs before the first quarter of the season, the player may be eligible for a refund of up to one-hundred percent (100%) of the annual dues paid.
• If a season ending injury occurs in the first quarter of the season, the player may be eligible for a refund of up to seventy-five percent (75%) of the annual dues paid.
• If a season ending injury occurs in the second quarter of the season, the player may be eligible for a refund of up to fifty percent (50%) of the annual dues paid.
• If a season ending injury occurs in the third quarter of the season, the player may be eligible for a refund of up to twenty-five percent (25%) of the annual dues paid.
• Injuries which occur in the fourth quarter of the season are not eligible for any refund.
• Players shall not be eligible for refund of any amount of the Deposit or Uniform fee.

This Reimbursement Policy will not extend to players resulting from:

• Suspension of the Player for all or part of a season for disciplinary reasons
  • No refunds will be made to any players who are suspended from their team for all or part of the season as a result of disciplinary action by the head coach. 
• A Player’s inability to participate due to loss or injury caused by the player’s consumption of alcohol or any non-prescribed medication. 
• Player’s decision to quit participation with USA Scout for any reason.
• A player’s removal/reassignment from a team based on lack of effort in competition 
• A player’s temporary inability to participate due to vacation, family emergency, illness, non-season ending injury, or other reason.
• All late fees are non-refundable 
• Player and Parent/Family conduct considered to be detrimental to the organization, team, another player, or any USA Scout coach will be handled on a case-by-case basis and is grounds for immediate dismissal from the USA Scout organization.  Under these circumstances, no refunds will be issued. Players and Parents/Family Members are all considered direct representatives of the USA Scout Organization and are expected to conduct themselves in a professional and respectful manner at all times.

To submit a request for annual dues reimbursement the player’s parent should email info@USAscoutBaseball.com to notify USA Scout's staff of the injury, and what date the injury occurred.

In order to complete the refund, the injured player must be evaluated by a licensed physician. The licensed physician must determine if the player’s injury will prevent the player from participating in the remainder of the on-going season or prevent participation in the up-coming season. The licensed physician’s determination of a season ending injury shall be attached to the email.